Partnership for Inclusive Internships

Internship Title: Finance Consultant
Agency: New York City Public Schools
Department: Spec. Ed. Office
Location: 52 Chambers Street, Room 220, New York, NY 10007
ID # 1

Program Description

The Special Education Office seeks a Finance Consultant to support workstreams related to procurement and budget management.  All work is performed in accordance with agency, city, state and federal requirements and procedures, including those of the Procurement Policy Board and the Mayor’s Office of Contracts. Performs related work.

Intern Responsibilities

1. Works with the Financial Accounting Management Information System (FAMIS) to support all financial related matters including past and current invoices, purchase orders, inventory, and sourcing quotes as needed.
2. Assists with the execution of out-of-town travel-related requests. Prepares the Travel package and communicates with the traveler to ensure that reimbursement requests are paid for in a timely manner.
3. Supports with Parent member Stipends (SIPPs). Tracks, logs and maintains record keeping of all items.
4. Collaborates with the SEO Finance Operations Team in the management of the operational budget to ensure the responsible use of tax levy, reimbursable and grant funds; supports the identification and research of new funding opportunities.
5. Collaborates with the Director of Finance & Operation and SEO Finance to gather information, explain processes and procedures, and provide financial reports and updates on a regular basis and as needed.
6. Adheres to all programmatic and operating policies to ensure appropriate organizational decision-making.

Required Skills

1. A baccalaureate degree from an accredited college and 6 months of satisfactory full-time professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience as described in “1” above; or

Preferred

• Ability to prepare and communicate clear and concise reports.
• Excellent communication, writing, and research skills.
• Flexibility in managing competing tasks, ability to work independently and as a part of a team.
• Proficiency in Microsoft applications, including Excel, Word, PowerPoint.
• Hands-on experience with the DOE’s procurement and budgeting systems/applications, including FAMIS and Galaxy
• General procurement and Budget experience

Technology Requirements

Should be familiar with Microsoft Office programs, such as Outlook, Excel, and Word. Familiarity with NYCPS (Galaxy, etc.) systems is a plus, but not required. For remote work, a working laptop will be required which has the capability to sign into Microsoft 365.

Travel Requirements

This position is in-person so travel to site is required.

Days/Hours Per Week

Tuesday-Friday, between 8am-4pm

Length of Internship

3-5 Months

Internship Title: Human Services Intern
Agency: Department of Social Services / HRA
Department: Fair Fares NYC
Location:
Brooklyn – 404 Pine Street, 2^nd Floor, Brooklyn, NY 11208
Queens – 165-08 88^th Ave, 3^rd Floor, Queens, NY 11432
Manhattan – 132 W 125^th Street, New York, NY 10027
Manhattan – 4055 10^th Ave, LL, New York, NY 10007
Bronx – 890 Garrison Avenue, 3^rd Floor, Bronx, NY 10474
ID # 2

Program/Agency Description

The Fair Fairs program is a mayoral initiative signed by the Mayor and Council Speaker of the house to provide discount Metro Card’s for low-income New Yorkers. The program since 2019 has provided discount Metro Card benefit to low-income New Yorkers a half-fare discount on subway and bus fares.

Intern Responsibilities

The program is seeking interns to assist in 4 areas.

1. Specifically assisting program Administration with daily, weekly reports of staffing and staff processing units. Reviewing and completing daily program assessments to ensure program teams are meeting goals and accomplishing daily task.
2. Communicating with the Senior Managers and Directors of program on site needs. The intern will participate in meeting with program managers and provide feedback on program and make recommendations as needed.
3. Assisting program with analysis of statistical and quantitative data in a technical and systematic way, designs reports, charts, and graphs in excel by using standard graphic techniques and tools to depict or describe the managerial and operational performance of program areas. Identifies irregularities and errors and provides summary of findings, and recommendations are clear and concise to include all FF Metrics for review.
4. Assist in PC banks

Required Skills

• Proficient in Microsoft EXCEL, Word, Power Point.
• Punctual and willingness to work in a fast past and changing program.
• Ability to work under minimum supervision.
• Experience working directly with clients, or in a customer service role

Technology Requirements

N/A

Days/Hours Per Week

15-25 hours per week (part-time) with schedule to be determined by supervisor and intern

Length of Internship

3-5 months

Internship Title: Equitable Services Intern
Agency: New York City Public Schools
Department: DIAL
Location: 52 Chambers Street, Room 320/220, New York, NY 10007
ID # 5

Program Description

The intern will join the team responsible for operationalizing the provision of equitable services to NYCPS students with disabilities attending private and parochial schools throughout the five boroughs.

Intern Responsibilities

1. Scheduling interviews directly with candidates and sending interview invitations.
2. Tracking interview processes, including the collection of information, through the end of the interview/hiring process.
3. Liaising with all interviewees/candidates.
4. Communicating updates to leadership on the status of all candidates.
5. Support with onboarding candidates.

Required Skills

1. Interpersonal skills.
2. Organizational skills.
3. Computer skills (i.e., outlook, excel, word, etc.).

Technology Requirements

Computer and technology will be provided by the internship site.

Travel Requirements

This will be an on-site internship – travel to site is required.

Days/Hours Per Week

3 Days Per Week/6 Hours Per day

Length of Internship

3-5 Months

Internship Title: Accessibility Intern
Agency: MTA HQ
Department: MTA Accessibility
Location: 2 Broadway, New York, NY 10004
ID # 6

Program Description

MTA Accessibility is seeking an intern to contribute to the creation, updating, and editing of internal and customer-facing materials, resources, and web content. The selected candidate will support projects aimed at enhancing marketing resources for customer education on accessible transit at the MTA by developing and updating internal and external stakeholder content. Working closely with the MTA Accessibility team, the intern will be responsible for assisting in the development of effective communications strategies for internal and external stakeholders, creating a comprehensive plan and proposal for content creation, and update digital content to promote accessibility within a complex transit network.

This internship provides a unique opportunity for the selected candidate to participate in a dynamic and impactful way on initiatives designed to improve accessibility at the largest transit agency in North America. The selected candidate will be exposed to many different aspects of the agency, working with staff across all MTA’s divisions, including New York City Transit, MTA Bus Company, Long Island Railroad, Metro North Railroad, MTA Headquarters, Capital Construction & Development, and Bridges & Tunnels.

Intern Responsibilities

1. Review and update customer-facing content and resources
   – Assist in creating, updating, and editing customer-facing materials, ensuring accuracy
   – Review current MTA Accessibility Website to ensure all content is up to date and identify any gaps with the accessibility content
   – Suggest improvements to streamline the many different MTA webpages featuring accessibility content
   – Enhance the Accessibility Travel Guide, ensuring information remains current and relevant.
   – Assist with creation of proposal for enhancing customer-facing materials and resources based on gaps identified as highest community need/priority
2. Review and update internal content
   – Collaborate with the Customer Service Team to ensure inquiries receive comprehensive responses by directing questions to appropriate teams
   – Review existing Customer Service FAQs and templates and provided necessary updates based on information gathered from MTA Accessibility and other internal stakeholders
   – Potential to update the Employee Guide to Accessibility handbook

Required Skills

1. Undergraduate or graduate level candidate studying public transportation, communications, public relations, marketing, urban planning, or a related field
2. Prior experience with communications and writing preferred
3. Strong communication skills – verbal and written, with attention to detail and the ability to effectively communicate and engage with diverse stakeholders
4. Knowledge of Transportation and Accessibility Issues – familiarity with the ADA regulations
5. Strong organizational skills with the ability to manage multiple tasks, deadlines and projects effectively
6. Ability and desire to work collaboratively in a team environment
7. Ability and desire to work in a fast-pace, high-pressure, and high-profile public sector organization

Technology Requirements

Technology will be provided by the site. Must have strong computer skills

Travel Requirements

This will be an on-site internship. Travel to and from the site will be required.

Days/Hours Per Week

Flexible – 20-25 hours per week

Internship Title: Physical Disability Policy Specialist Intern
Agency: New York State Department of Health
Department: Bureau of Adult Special Populations (BASP)
Location: 90 Church Street, 13^th FL, New York, NY 10007
ID # 7

Program Description

The Bureau of Adult Special Populations (BASP) sits within the Medicaid Policy and Program division (called the Division of Program Development and Management) of the NYS Department of Health. The BASP strives to create policies and programs that support people with mental illness, substance use disorder, intellectual or developmental disabilities, chronic conditions, and physical disabilities to achieve maximum health, independence, and quality of life. Working closely with the Office of Mental Health (OMH), the Office of Addiction Services and Supports (OASAS), the Office for People with Developmental Disabilities (OPWDD), and the AIDS Institute, the Bureau cultivates excellence in collaboration, program development, special projects, and policy knowledge and implementation.

The BASP has recently engaged in an effort to create a data definition for People with Physical Disabilities (PWPD). Once created, the BASP will be able to use this data definition to gain insight into the healthcare needs and outcomes of the PWPD population. In order to create a data definition of PWPD, the Bureau met with a number of disability advocates and government officials who weighed in on what Medicaid data could be used to determine whether or not an individual has a physical disability. As part of this ongoing work, the BASP is looking to build competency and fluency in understanding this population, their healthcare needs, the social, political, and environmental issues they face, and what policy implications this information holds. This work will culminate in the creation of recommendations for SFY 2024 Budget proposals that could positively impact the lives of New Yorkers living with physical disabilities. This position reports to the Medicaid Program Advisor.

Intern Responsibilities

1. Research population needs, related regulations, legislation, and policy
2. Submit data requests; think critically about data outputs; create data visuals (charts and graphs)
3. Write concise research briefs including data findings
4. Work with Team Lead and DOH’s Data Division to get approval for public-facing data materials
5. Create meeting materials including agendas and PowerPoints; take meeting minutes when necessary
6. Meet with stakeholders to discuss data, policy implications, potential budget proposals, and other potential policy needs
7. Draft summaries of potential budget proposals including citations and data information
8. Other duties as necessary.

Required Skills

1. Familiarity with researching academic journals as well as laws, regulations, and policy guidance;
2. Excellent written and verbal communication including the ability to write professional e-mails and memoranda;
3. Comfort with leading and facilitating meetings;
4. Experience with thinking critically about data, experience with creating data tables and charts in Excel or PowerPoint a plus;
5. Motivated self-starter capable of managing their own time;
6. Ability to work independently as well as part of a team.

Technology Requirements

Computer and technology will be provided by the internship site.

Travel Requirements

This will be a hybrid internship

Days/Hours Per Week

3 Days Per Week/6 Hours Per day

Length of Internship

3-5 Months

Internship Title: Mediation Tech Support Intern
Agency: US District Court, SDNY
Department: Mediation Office
Location: 40 Foley Square, STE 120
ID # 14

Program Description

The United States District Court for the Southern District of New York encompasses the counties of New York, Bronx, Westchester, Rockland, Putnam, Orange, Dutchess and Sullivan and draws jurors from these counties. The court hears cases in Manhattan, White Plains, and Poughkeepsie, NY.

The mission of the Mediation Program is to provide quality dispute resolution services at the earliest practicable stage. The program is comprised of mediators with a diverse range of experiences and backgrounds who share the goals of providing parties with opportunities for supported negotiation, exploration of legal and factual issues, creative thinking, and settlement through mediation. The Mediation Program at the US District Court works with 250 volunteer mediators, who collectively mediate 1500 cases each year.

Intern Responsibilities

The Mediation Tech Support Intern will be trained to run the Zoom platform for volunteer mediators. The intern will assist with certain aspects of case management, and may be assigned some research assignments related to ADR/Mediation Practice

1. Manage the Zoom platform for video meetings and conferences related to mediations
2. Assist with case management in the mediation program
3. Research assignments related to ADR/Mediation practice
4. Interns can observe mediation sessions and attend court proceedings if such attendance is permitted by the Court. 

Required Skills

1. Working knowledge and comfort with the Zoom platform, including ability to create meetings, manage meetings, mute/unmute participants, create breakout rooms, etc.
2. Working knowledge and comfort using MS Office and Teams
3. Experience conducting research assignments
4. Interest in the legal/mediation field preferred

Technology Requirements

Candidates must be familiar with Microsoft Office, Microsoft Teams, and Zoom. For remote work, intern must have a computer or laptop with both audio and visual capabilities and a strong internet or WiFi connection.

Travel Requirements

The Court is located in downtown Manhattan. The Zoom assistance can be performed in person or remotely, but mostly in person will be required.

Days/Hours Per Week

10-16 hours per week (must include one full day per week)

Length of Internship

January 2025 – April 2025 but can be flexible

Internship Title: Workforce Operations Intern
Agency: Department of Citywide Administrative Services (DCAS)
Department: Human Capital/Workforce Operations
Location: 1 Centre Street, 24th floor, New York, NY 10007
ID # 16

Program Description

Workforce Operations Bureau within the Human Capital line of service in the Department of Citywide Administrative Services (DCAS) is responsible for workforce planning, development, and talent acquisition initiatives for the City through the provision of strategic vision, oversight and management of learning and development, workforce analytics and citywide recruitment.

Intern Responsibilities

The intern will support the team responsible for management of NYC Urban Fellows Program, Civil Service Pathways Fellowship and Mayor’s Graduate Scholarship Program. Responsibilities include:

1. Assist in responding to all program communications through email and by phone
2. Assist in management of program applications: tracking, report creating
3. Assist in scheduling and hosting program activities: info sessions, seminars, orientation activities
4. Assist in developing and maintaining all fellowship databases, including contact lists, email groups, agency supervisor lists, etc.
5. Assist in scheduling and coordinating fellowship interviews, including preparation of interview materials
6. Assist in planning and arranging for logistical program needs – reserving rooms, printing materials.
7. Performing other ad-hoc projects as assigned

Required Skills

1. Basic office/clerical skills
2. Experience with Microsoft Office suite (Word, PowerPoint, Excel)
3. Regard for confidentiality
4. Ability to effectively communicate information to stakeholders and partners
5. Strong sense of initiative and engagement

Technology Requirements

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Travel Requirements

This position is in-person so travel to site is required.

Days/Hours Per Week

17-20 hours/week

Length of Internship

3-5 Months

Internship Title: Learning and Development Intern
Agency: Department of Citywide Administrative Services (DCAS)
Department: Human Capital/Workforce Operations
Location: 1 Centre Street, 24th floor, New York, NY 10007
ID # 23

Program Description

Workforce Operations Bureau within the Human Capital line of service in the Department of Citywide Administrative Services (DCAS) is responsible for workforce planning, development, and talent acquisition initiatives for the City through the provision of strategic vision, oversight and management of learning and development, workforce analytics and citywide recruitment.

Intern Responsibilities

The intern will support the team responsible for providing learning and development opportunities for current City employees across 80+ City agencies.

As a Learning and Development Intern, you will be responsible for the following tasks:

1. Setting up classrooms in a timely and organized manner, including distributing program materials and classroom supplies such as markers and flipcharts
2. Providing professional classroom assistance to effectively meet the needs of participants and instructors
3. Setting up Open Enrollment and Agency Specific classes in our learning management system (NYCityLearn)
4. Accurately and promptly updating participants’ attendance and class information, including vendor costs, in NYCityLearn as needed.
5. Preparing and distributing Certificates of Completion to class participants appropriately.
6. Gathering sign-in sheets and other relevant materials from offsite locations, including vendor sites

Required Skills

1. Basic office/clerical skills
2. Experience with Microsoft Office suite (Word, PowerPoint, Excel)
3. Regard for confidentiality
4. Ability to effectively communicate information to stakeholders and partners
5. Strong sense of initiative and engagement

Technology Requirements

Microsoft Office (Outlook, Word, PowerPoint, Excel)

Travel Requirements

This position is in-person so travel to site is required.

Days/Hours Per Week

17-20 hours/week

Length of Internship

3-5 Months

Internship Title: Clerical Aide Internship
Agency: HRA-DSS-AO
Department: Division of Financial Review and Processing (DFRP)
Location: 375 PEARL ST, New York, NY 10038
ID # 22

Program Description

The Department of Social Services (DSS) is comprised of the administrative units of the NYC Human Resources Administration (HRA) and the Department of Homeless Services (DHS). Through integrated management for HRA and DHS, client services can be provided more seamlessly and effectively. The City leverages shared services functions across agencies, which results in better day-to-day management and building an integrated mission across agencies.

The Division of Financial Review and Processing (DFRP) is a computer match unit that helps the Agency save money by closing cases that are not eligible.

Intern Responsibilities

1. Scanning and Indexing
2. Filing
3. Data entry
4. Managing emails in MS Outlook
5. Delivering mail
6. Other administrative duties as needed

Required Skills

1. Proficient in MS Excel and MS Word
2. Familiar with MS Outlook, or ability to learn
3. Some experience with data entry required
4. Have the ability to alphabetize letters for filing
5. Have strong attention to detail

Technology Requirements

Microsoft Word and Excel

Travel Requirements

Travel to work location at 375 Pearl St. May be required to deliver mail to our Broadway location.

Days/Hours Per Week

Part-time 15-25 hours/week

Length of Internship

3-4 months, depending on work schedule