Partnership for Inclusive Internships

Internship Title: Data and Project Management Assistant
Agency: New York City Public Schools
Division/Department: Spec. Ed. Office
Location: 1230 Zerega Avenue Room 33, Bronx, NY 10462

Program Description

SEO’s Compliance Office is responsible for supporting district and central partners on all matters related to complying with local, state, and federal regulations for providing special education services to students with disabilities. The Compliance Team’s primary role is to liaise with the Leadership and Regional Associates (RA) of NYSED’s NYC Special Education Quality Assurance Office as well as the UFT Liaisons to NYCPS on behalf of schools, districts, and SEO offices for the purpose of correcting regulatory noncompliance and building capacity within NYCPS for sustaining compliance with all special education policies and regulations.

Intern Responsibilities

1. Project Management: Monitor due dates of all timely deliverables. Flag upcoming due dates for team members. Review documents due to SED to ensure all required documents are included.
2. Data Management: Assist team members with uploading documents pertaining to SED and UFT complaints and CAPs into OneDrive, creating data graphs for reporting purposes and presentations.
3. Clerical support, facilitating group meeting calendar invitations, other related administrative tasks as requested by supervisor.

Required Skills

1. Experience and proficiency in Excel, including creating filters.
2. Proficiency in using OneDrive, SharePoint, Teams, and other Office 365 apps.
3. Capacity for basic communications via email, using online searches to locate information.
4. Seeks and receives feedback.

Technology Requirements

Desktop Computer with 2 monitors, webcam and headset with microphone.

Travel Requirements

May need to travel from 1230 Zerega Avenue in the Bronx to 52 Chambers Street infrequently.

Days/Hours Per Week

Monday-Wednesday/20 hours

Length of Internship

4-5 months

Internship Title: Learning Management System Coordinator
Agency: DHS/DSS/HRA
Division/Department: OPDI
Location: 33 Beaver St. N.Y, NY 10004

Program Description

The New York City Department of Homeless Services (DHS) is the largest organization in the United States dedicated to preventing and addressing homelessness. In partnership with other City agencies and nonprofit organizations, DHS works to prevent homelessness before it begins, reduce street homelessness, provide temporary shelter, and connect individuals and families to stable housing—all with a focus on accountability, empathy, and equity. DHS is committed to continuous improvement and employs innovative strategies to deliver high-quality services that support a swift transition from shelter to self-sufficiency. The agency manages hundreds of facilities and operates with a large team as well as a several billion-dollar budget to meet the diverse needs of New Yorkers experiencing homelessness.

The Office of Program Development and Implementation (OPDI) is a unit within the Office of Program Development, part of DHS’ Executive Office. OPDI was established to make system improvements and enhancements by developing programs, policies, procedures, and training; supporting implementation; and monitoring and evaluating performance. The Training Development team within OPDI liaises with our DSS and DHS colleagues to identify and develop training courses for DHS and provider staff. The team also is solely responsible for implementing the Absorb Learning Management System (Absorb) on behalf of DHS. This work includes creating user accounts, deploying training courses including enrollments, and disseminating reports.

Intern Responsibilities

1. Assist the Learning Management Supervisor with managing user accounts in Absorb by following up on user inquiries to create or disable user accounts.
2. Liaise with DSS/DHS units to update course attendance records.
3. Assist the Training Development Executive director to document the DHS processes for managing Absorb on behalf of DHS users.
4. Assist the Learning Management Supervisor with running user reports.

Required Skills

• Efficient in data entry and organizing of electronic information.
• Proficiency with Microsoft Office Suite especially Word and Excel
• Attention to detail
• Ability to work independently and thrive through ambiguity and changing priorities

Preferred Qualifications

1. College graduate with four year degree
2. Strong writing skills

Technology Requirements

• Ability to use DHS assigned computers

Travel Requirements

In-person internship at 33 Beaver St. N.Y, NY 10004

Days/Hours Per Week

15-25 hours per week

Length of Internship

4-5 months

Internship Title: DEIA Intern
Agency: NYS DHR
Division/Department: DEIA Office
Location: One Fordham Plaza, Fourth Floor, Bronx, NY 10458. Can be hybrid.

Duties Description

The New York State Division of Human Rights is dedicated to eliminating discrimination, remedying injustice, and promoting equal opportunity, access, and dignity.  Our vision is a New York free of discrimination where everyone can fulfill their potential and participate fully in the life of the state.

Reporting to the Chief Belonging Officer, the Inclusive Intern will help move forward the implementation of strategies to foster belonging through the principles of diversity, equity, inclusion and accessibility across the Division and externally. The new Diversity, Equity, Inclusion and Accessibility (DEIA) Office will lead the work to create a welcoming, inclusive and equitable environment for all staff and the public interacting with the Division. Specific responsibilities include:

• Conduct research on policies, programs, regulations and legislation in relation to DEIA and write concise research briefs including data findings, based on available and tracked data.
• Research and test innovative solutions to foster inclusivity and accessibility, present findings in written reports and/or meetings with other colleagues at the Division of Human Rights.
• Assist with data entry, such as tracking and consolidating varying reports.
• Provide administrative support, such as scheduling meetings, notetaking, troubleshooting, and reserving conference rooms/meeting space in NYC and sometimes other locations, primarily in Albany.
• Create documents to memorialize office processes, research findings, project reports, best practices and more to ensure team continuity.
• Collaborate with colleagues at other units to assist with creation and update of resources and content created by the DEIA Office, including staff messaging, resources, surveys and more.
• Support shared inbox and/or answering the main phone line by responding low-stake communications, using templated responses that they will help create.
• Research and document cultural commemoration and observances dates, conferences of note, and the like.
• Provide administrative and project management support for agency’s participation in the New York State Workforce Diversity and Inclusion Advisory Council.
• Organize the shared drive and SharePoint site.

Minimum Qualifications Required for Appointment

• Current enrollment in an accredited degree program; or
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience; or
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full-time professional experience.
• Ability to work from our New York City Office located in the Bronx. May be asked to travel on an as-needed basis.
• Demonstrated ability to work remotely/telecommute.
• Punctual and willingness to work in a fast-paced environment.
• Regard for confidentiality.
• Flexibility in managing competing tasks, ability to work independently and as a part of a team.
• Interpersonal skills.
• Organizational skills.
• Effective communication skills
• Strong attention to detail.

Preferred Qualifications

• Experience with Microsoft Outlook, Excel, Word, Power Point and AdobePro.
• Experience working directly with clients or in a customer service role.
• Ability to prepare and communicate clear and concise reports.
• Excellent communication, writing, and research skills.

Days/Hours Per Week

15-25 hours per week, Monday-Thursday

Length of Internship

4-5 months